Transparency first

How It Works

From first conversation to measurable results — here's exactly what to expect.

📝

Submit Your Brief

Tell us about your business and what you need help with. No jargon required — just describe what's frustrating you or what you'd like to improve. Takes about 2 minutes.

What to expect

Confirmation within 24 hours that we've received your brief and started looking for the right specialist match.

🎯

We Match You

AIpex hand-picks the right specialist from our vetted network based on your location, industry, and exactly what you need. Only the top 10–15% of applicants are accepted into our network — so you know whoever we send you is genuinely good at what they do.

What to expect

A specialist recommendation within 48 hours, with their profile, relevant experience, and case studies. You can request a different match if it's not the right fit.

🔍

Free Discovery Session

Your matched specialist arranges a call or in-person visit to understand your business inside out. They'll look at your current processes, identify quick wins, and understand the full picture before recommending anything.

What to expect

A 45–60 minute session at no cost. No pressure, no hard sell. If it's not the right fit, AIpex will find someone else.

✏️

Tailored Proposal

Your specialist puts together a detailed proposal covering exactly what they'll build, how long it will take, and what it will cost. Plain English, no surprises.

What to expect

A clear proposal document within 5–7 days of the discovery session, with itemised milestones and a fixed price.

🛡️

AIpex Reviews Every Proposal

This is where AIpex earns our keep. Before any proposal reaches you, our team reviews it against our pricing and quality guidelines. We check the price is fair, the scope is realistic, and the timeline makes sense. If anything is off, we send it back to the specialist for revision. You only ever see proposals we've approved.

What to expect

Peace of mind. You're not getting ripped off, and you're not signing up for something the specialist can't actually deliver.

⚙️

Build & Iterate

Once you approve, your specialist gets to work. AIpex stays involved throughout — checking in on milestones, monitoring progress, and stepping in if anything goes off track. You get regular updates and can give feedback at every stage.

What to expect

Weekly updates, milestone reviews, and direct messaging with your specialist. If anything feels off, you contact AIpex and we sort it.

🚀

Launch & Ongoing Support

Your specialist deploys the solution, trains your team, and makes sure everything runs smoothly. Optional monthly support retainers keep things maintained and evolving as your business grows.

What to expect

A fully working solution, team training, and the option for ongoing support starting from £200/month.

Pricing

Fair, transparent pricing

Every project is different, but we believe in transparency. Here are our typical project tiers — your quote will always be itemised and fixed-price, never hourly.

Quick Wins

£1,500 – £3,000

1–2 weeks

·Simple chatbot setup
·Single workflow automation
·Basic booking system

Most common

Standard Projects

£3,000 – £8,000

2–5 weeks

·Multi-service chatbot
·CV screening automation
·Client portal (core)

Complex Builds

£8,000 – £20,000

5–12 weeks

·Full field management system
·Custom web application
·Integrated management dashboard

Enterprise-lite

£20,000+

Multi-phase

·Multi-system integration
·Bespoke platform build
·AI-powered business intelligence

What affects pricing

Complexity

How many systems need to connect? How much custom logic is involved? Simple automations cost less than bespoke web applications.

Timeline

Rush timelines sometimes require additional resource. We'll always be honest if a faster delivery isn't feasible.

Ongoing support

Do you want a build-and-handover, or ongoing maintenance? Support retainers are priced separately.

Our pricing guarantee

We always quote fixed-price. Once you've agreed the scope, the price doesn't change — even if the build takes longer than expected. No surprise invoices. No hourly billing. If the scope changes, we agree a change order before any additional work begins.

Common questions

FAQs

Correct. AIpex is a curated network of vetted specialists across the UK. We match you with the right expert, review every proposal before it reaches you, and oversee the project from start to finish. Our role is quality control, fair pricing, and protecting you from the Fiverr lottery — your specialist is the one doing the build.

You can — but you're on your own. There's no vetting, no oversight, no quality check on what they quote you, and no one to call if it goes wrong. AIpex is the trusted middle layer: we've already filtered out the cowboys, we review every proposal for fair pricing, and we stand behind every project. You pay slightly more, but you sleep at night.

Every project is different, so there's no one-size-fits-all pricing. Simple chatbots and automations typically start from £1,500–£3,000. More complex builds — custom web applications, integrated dashboards — can range from £8,000–£20,000+. Whatever your specialist quotes, AIpex reviews it against our pricing guidelines before it reaches you. If it's out of line, we send it back.

Every specialist in our network goes through a multi-stage vetting process: application review, technical assessment, portfolio review, a client simulation, and a probation period on their first projects. We accept only around 10–15% of applicants. We also limit how many specialists we accept per area — so you get our best, not the cheapest.

A lot, behind the scenes. We match you with the right specialist, review their proposal for fair pricing and realistic scope, monitor milestones, mediate any issues, handle payments, and step in if anything goes off track. Your specialist focuses on the build. We focus on making sure you're looked after.

Payment is structured around milestones — typically 30% upfront, 40% at the midpoint, and 30% on completion. You approve each milestone before the next payment is triggered. You're always in control.

We build in review points throughout every project so you're never surprised at the end. If something isn't right, your specialist fixes it — that's included. If there's a serious issue, AIpex steps in directly. We're only as good as our last project, so we take this seriously.

Yes — for local projects, your specialist can visit your premises for the discovery session and key milestones. We have specialists across the UK and we always try to match you with someone local. If in-person isn't possible, video calls work just as well.

Quick wins (simple automations, basic chatbots) typically take 1–2 weeks. Standard projects (portals, booking systems) take 3–6 weeks. Complex builds can take 8–16 weeks. Your specialist will give you a realistic timeline in their proposal — and we won't let them promise anything they can't deliver.

Yes. Every project includes 30 days of free support after launch. After that, optional monthly retainers from £200/month cover bug fixes, minor updates, and a dedicated point of contact with your specialist.

We maintain a network of specialists for exactly this reason. If your specialist becomes unavailable mid-project, AIpex steps in to either find a replacement from the network or coordinate handover. You're never left stranded.

Absolutely. Every specialist signs strict NDAs before any project begins. Data is handled in line with UK GDPR. For projects involving sensitive data (healthcare, finance), we can arrange additional security measures and compliance documentation.

Specialists earn 65% of every project. The remaining 35% covers AIpex's role: vetting, matching, proposal review, project oversight, payment handling, and client support. It's how we keep the network high-quality and the client experience consistently good.

Ready to get started?

Book a free 30-minute discovery call — no commitment, no jargon.

Book a Free Consultation